Guide to Authors
To download our complete Guide to Authors as a pdf, please click here
Journal of Exposure Science and Experimental Epidemiology and Springer Nature are pleased to share detailed online Author Tutorials - including interactive quizzes - which cover the following topics:
- Writing a journal manuscript
- Submitting a journal and peer review
- Writing in English
- Open Access
You can also watch a brief video giving an overview of the tutorials here.
Article Type Specifications
Article: Please see ‘Preparation of Articles’ below and the journal’s Aims and Scope for further details
Specifications: Unstructured abstract max. 200 words; Main body of text (excluding references, tables/figures, figure legends) not to exceed 5,000 words*; Max 6 tables or figures**; Max 50 references
Invited Review Article (including Statistical Reviews and Meta-Analyses): While JESEE reviews are largely invited, pre-submission inquiries or topic suggestions may be sent to email@example.com.
Specifications: Unstructured abstract max. 200 words; Main body of text (excluding references, tables/figures, figure legends) not to exceed 7,000 words*; Max 6 tables or figures; Max 100 references
Perspective: A scholarly overview and discussion of the primary research literature that does not meet the criteria for a review article - either because the scope is too narrow, or a primary purpose of the piece is to advocate a controversial position or a speculative hypothesis, or to discuss work primarily from one or a few research groups. They are intended to stimulate discussion and consideration of new approaches to investigation and understanding of a field.
Specifications: Unstructured abstract max. 200 words; Main body of text (excluding references, tables/figures, figure legends) not to exceed 5,000 words; Max of 4 tables or figures; Max 25 references
Editorial: Editorials are articles conveying an authoritative opinion that will, at the least, crystallize a current issue of concern and, at best, inspire action by key individuals or groups. Editorial articles are the voice of the journal. An editorial can also deliver an introduction or overview of the content of an issue. While JESEE Editorials are largely invited, pre-submission inquiries or topic suggestions may be sent to firstname.lastname@example.org.
Specifications: No abstract required; Main body of text (excluding references, tables/figures, figure legends) not to exceed 1,000 words; Max 2 tables or figures; Max 5 references
Correspondence: Correspondence are arresting and timely comments on material published in the journal (including right-of-reply) as well as anything of likely interest to the readers, such as policy debates and community announcements. Additionally, please note that abstracts will not be accepted.
Specifications: No abstract required; Main body of text (excluding references, tables/figures, figure legends) not to exceed 750 words; Max 1 table or figure; Max 10 references
Research Highlight: Research Highlights are written in a journalistic style, and convey a summary of achievements of selected new research papers. A research highlight can also explain a complex, important piece of research in a way that makes it enticingly comprehensible to all readers. While JESEE Research Highlights are largely invited, pre-submission inquiries or topic suggestions may be sent to email@example.com.
Specifications: No abstract required; Main body of text (excluding references, tables/figures, figure legends) not to exceed 750 words; Max of 1 table or figure; Max 10 references
*Unless these restrictions prevent authors from conveying key messages. If these restrictions are exceeded then authors need to provide an explanation in their cover letter and be aware that they may be asked to reduce the length of the manuscript. Authors can put extensive descriptions of particular methods or statistical techniques in Supplementary Files.
**Unless these restrictions prevent authors from conveying key messages. If these restrictions are exceeded then authors need to provide an explanation in their cover letter and be aware that they may be asked to reduce the number of Figures/tables. Authors can put extra Figures or Tables in Supplementary Files.
Preparation of Articles
House Style: Authors should adhere to the following formatting guidelines
- Refer to JESEE 15(1), 1-5, 2005 for the official ISEA glossary of terms at https://www.nature.com/articles/7500411
- Text should be double spaced with a wide margin.
- Do not make rules thinner than 1pt (0.36mm).
- Use a coarse hatching pattern rather than shading for tints in graphs.
- Colour should be distinct when being used as an identifying tool.
- Commas, not spaces should be used to separate thousands.
- At first mention of a manufacturer, the town (and state if USA) and country should be provided.
- Units: Use metric units (SI units) as fully as possible. Preferably give measurements of energy in kiloJoules or MegaJoules with kilocalories in parentheses (1 kcal = 4.186kJ). Use % throughout.
- Abbreviations: Try to restrict the use of abbreviations to Systeme Internationale (SI) symbols and those recommended by the IUPAC. On first using an abbreviation place it in parentheses after the full item. Abbreviations of standard biochemical compounds such as ATP, DNA, nucleotides in nucleic acids, need not be defined. Abbreviations should be preceded by the words they stand for in the first instance of use. Note these abbreviations: gram g; litre l; milligram mg; kilogram kg; kilojoule kJ; megajoule MJ; weight wt; seconds s; minutes min; hours h. Do not add ‘s’ for plural units. Terms used less than four times should not be abbreviated.
- Reference Text: Please see complete Guide to Authors for full details on these.
Cover Letter: Authors should provide a cover letter that includes the affiliation and contact information for the corresponding author. Authors should briefly discuss the importance of the work and explain why it is considered appropriate for the diverse readership of the journal. The cover letter should confirm the material is original research, has not been previously published and has not been submitted for publication elsewhere while under consideration. If the manuscript has been previously considered for publication in another journal, please include the previous reviewer comments, to help expedite the decision by the Editorial team. Please also include a Conflict of Interest statement - see Editorial Policies for more details.
Title Page: The title page should contain:
- Title of the paper - brief, informative, of 150 characters or less and should not make a statement or conclusion
- Running title – should convey the essential message of the paper in no more than 50 characters. Should not contain any abbreviations
- Full names of all the authors and their affiliations, as well as the e-mail address of the corresponding author. If authors regard it as essential to indicate that two or more co-authors are equal in status, they may be identified by an asterisk symbol with the caption ‘These authors contributed equally to this work’ immediately under the address list.
Abstract and Keywords: Articles must be prepared with an unstructured abstract designed to summarise the essential features of the paper in a logical and concise sequence. Three to 6 keywords can be included.
Introduction: The Introduction should assume that the reader is knowledgeable in the field and should therefore be as brief as possible but can include a short historical review where desirable.
Materials/Subjects and Methods: This section should contain sufficient detail, so that all experimental procedures can be reproduced, and include references. Methods, however, that have been published in detail elsewhere should not be described in detail. Authors should provide the name of the manufacturer and their location for any specifically named medical equipment and instruments, and all drugs should be identified by their pharmaceutical names, and by their trade name if relevant.
Results: The Results section should briefly present the experimental data in text, tables or figures. Tables and figures should not be described extensively in the text.
Discussion: The Discussion should focus on the interpretation and the significance of the findings with concise objective comments that describe their relation to other work in the area. It should not repeat information in the results. The final paragraph should highlight the main conclusion(s), and provide some indication of the direction future research should take.
Acknowledgements: These should be brief, and should include sources of technical assistance, critical advice or other assistance, which contributed to the final manuscript.
Conflict of Interest: Authors must declare whether or not there are any competing financial interests in relation to the work described. This information must be included at this stage and will be published as part of the paper, but should also be noted in the cover letter. Please see the Conflict of Interest definition in the Editorial Policies section for detailed information.
Funding: The funding section is mandatory. Authors must declare sources of study funding including sponsorship (e.g. university, charity, commercial organization) and sources of material (e.g. novel drugs) not available commercially. If no financial assistance was received in support of the study, please include a statement to this fact here.
References: Only papers directly related to the article should be cited. Exhaustive lists should be avoided. References should follow the Vancouver format. In the text they should appear as numbers starting at one and at the end of the paper they should be listed (double-spaced) in numerical order corresponding to the order of citation in the text. Where a reference is to appear next to a number in the text, for example following an equation, chemical formula or biological acronym, citations should be written as (ref. X). Example “detectable levels of endogenous Bcl-2 (ref. 3), as confirmed by western blot”.
All authors should be listed for papers with up to six authors; for papers with more than six authors, the first six only should be listed, followed by et al. Abbreviations for titles of medical periodicals should conform to those used in the latest edition of Index Medicus. The first and last page numbers for each reference should be provided. Abstracts and letters must be identified as such. Papers in press may be included in the list of references.
Personal communications can be allocated a number and included in the list of references in the usual way or simply referred to in the text; the authors may choose which method to use. In either case authors must obtain permission from the individual concerned to quote his/her unpublished work.
Reiter RE, Gu Z, Watabe T, Thomas G, Szigeti K, Davis E et al. Prostate stem cell antigen: a cell surface marker overexpressed in prostate cancer. Proc Natl Acad Sci USA 1998; 95: 1735– 1740.
Journal article, e-pub ahead of print:
Glendenning J, Khoo V. Sweet's syndrome in prostate cancer. Prostate Cancer Prostatic Dis 2008; e-pub ahead of print 29 January 2008; doi:10.1038/sj.pcan.4501029.
Journal article, in press:
Kao PF, Chou YH, Lai CW. Diffuse FDG uptake in acute prostatitis. Clin Nucl Med (in press).
Burnet FM. Immunological Surveillance. Pergamon Press: Oxford, UK, 1970.
Chapter in book:
Denmeade SR, Isaacs JT. Activation of programmed (apoptotic) cell death for the treatment of prostate cancer. In: August JT, Anders MW, Murad F, Coyle JT (eds). Advances in Pharmacology, vol. 35. Academic Press: London, 1996, pp 281–306.
Lennon S, Strong A. Wnt signaling and cancer development: therapeutic implications. Neoplasma 2006; 53(Suppl 1): 123 (abstract 456).
Braillon A. Re: is a screening interval of every 4 years for prostate cancer acceptable? [letter]. J Natl Cancer Inst 2008; 100: 222–223.
Figure Legends: These should be brief, specific and appear on a separate manuscript page after the References section.
Tables: Tables should only be used to present essential data; they should not duplicate what is written in the text. All tables must be editable, ideally presented in Excel. Each must be uploaded as a separate workbook with a title or caption and be clearly labelled, sequentially. Please make sure each table is cited within the text and in the correct order, e.g. (Table 3). Please save the files with extensions .xls / .xlsx / .ods / or .doc or .docx. Please ensure that you provide a 'flat' file, with single values in each cell with no macros or links to other workbooks or worksheets and no calculations or functions.
Figures: Figures and images should be labelled sequentially and cited in the text. Figures should not be embedded within the text but rather uploaded as separate files. The use of three-dimensional histograms is strongly discouraged unless the addition of the third dimension is important for conveying the results. Composite figures containing more than three individual figures will count as two figures. All parts of a figure should be grouped together. Where possible large figures and tables should be included as supplementary material.
Detailed guidelines for submitting artwork can be found by downloading our Artwork Guidelines. Using the guidelines, please submit production quality artwork with your initial online submission. If you have followed the guidelines, we will not require the artwork to be resubmitted following the peer-review process, if your paper is accepted for publication.
Figures should be: as small as possible (for reasons of space in the journal); supplied in a comparable size to similar figures in printed issues of the journal; able to fit into a single column of the printed journal wherever possible (single column width is 86mm wide and double column is 178mm); able to reduced significantly without loss of quality wherever possible.
Journal of Exposure Science and Experiemental Epidemiology levies a fixed page charge of US $153 per typeset page, which is fully inclusive of colour reproduction of all colour images in print, HTML and PDF.
First or corresponding authors who are members of the International Society of Exposure Science are charged US $80 per typeset page, provided they reply to the Editorial Office within one week of acceptance, indicating their status and providing their membership account number from the ISES membership system. This number can be found in the left area of your account screen below the camera icon. Note: we remind authors of the discount at acceptance.
If applicable, 20% VAT will be added to the total page charge amount upon invoicing. This also applies to all EU authors who do not provide a valid VAT number upon returning their form.
Page charges will NOT apply to authors who choose to pay an article processing charge to make their paper open access.
Graphs, Histograms and Statistics
Plotting individual data points is preferred to just showing means, especially where N<10
If error bars are shown, they must be described in the figure legend
Axes on graphs should extend to zero, except for log axes
Statistical analyses (including error bars and p values) should only be shown for independently repeated experiments, and must not be shown for replicates of a single experiment
The number of times an experiment was repeated (N) must be stated in the legend
Supplementary Information: Supplementary information is peer-reviewed material directly relevant to the conclusion of an article that cannot be included in the printed version owing to space or format constraints. The article must be complete and self-explanatory without the Supplementary Information, which is posted on the journal's website and linked to the article. Supplementary Information may consist of data files, graphics, movies or extensive tables. Please see our Artwork Guidelines for information on accepted file types.
Authors should submit supplementary information files in the FINAL format as they are not edited, typeset or changed, and will appear online exactly as submitted. When submitting Supplementary Information, authors are required to:
- Include a text summary (no more than 50 words) to describe the contents of each file.
- Identify the types of files (file formats) submitted.
Please note: We do not allow the resupplying of Supplementary Information files for style reasons after a paper has been exported in production, unless there is a serious error that affects the science and, if by not replacing, it would lead to a formal correction once the paper has been published. In these cases we would make an exception and replace the file; however there are very few instances where a Supplementary Information file would be corrected post publication.
Conventions: In general, the journal follows conventions given in Scientific Style and Format: The CBE Manual for Authors, Editors and Publishers (1994) Cambridge University Press, Cambridge, UK, 6th edn. Please follow Chemical Abstracts and its indices for chemical names. For guidance in the use of biochemical terminology, please follow the recommendations issued by the IUPAC-IUBMB Joint Commission on Biochemical Nomenclature.