Performance reviews

With Deb Koen Careers consultant

Like attending a funeral or going to the dentist, annual performance reviews score highly as things to be avoided. Some scientists and researchers go to great lengths, often inadvertently, to get out of the process altogether by never setting a date for a review or by repeatedly rescheduling it until it vanishes completely. If this sounds vaguely familiar, it's time to adopt a new mindset and try a different approach. To get the most from your next review, take an active role, seek clarification and focus on development.

A classic mistake is to assume a passive ‘let's see what happens’ attitude, expecting your adviser or supervisor to do all of the preparing and presenting. You'll find that reviews work best when you play a proactive role and consider your value on an ongoing basis. Do the leg work throughout the year by noting down your achievements. To avoid nasty surprises, seek feedback regularly. Try to anticipate your supervisor's areas of focus and be ready to discuss your contributions. If there are areas you've been trying to improve, cite your progress. Participate in the discussion by asking solid questions, actively listening, responding — directly but not defensively — and highlighting the key points you want to make.

Most importantly, you must seek clarification. Hearing that you're ‘not doing well enough’ isn't constructive criticism because you can't act on vague generalities. You need to probe for details until you reach an understanding of the priorities and specific actions to take. Know what's expected and agree on a timetable.

Don't stop at your performance. Be sure to weave the topic of your development into the process. Although your development is ultimately your responsibility, your employer benefits as well. Set goals that align with those of your employer or sponsoring organization and with your own priorities for professional enrichment. Point out the value to your employer, and negotiate the resources you need.

By taking more control of the review process, you can both assess your progress and shape your future role.