Assistant to Head of IT

Assistant to Head of IT

European Molecular Biology Laboratory (EMBL)

Heidelberg, Germany

About the team/job

Be part of one of the world’s highest ranked scientific research organizations and to commit to this joint effort to better understand the principles of life. Join us as Assistant to Head of IT in our IT Services team at EMBL Heidelberg! 

The EMBL IT Services operate and support the IT infrastructure and services at EMBL headquarters in Heidelberg and the laboratory’s sites in Barcelona and Rome. 

Your role

As Assistant to Head of IT you will report to and closely work with the Head of IT to support the organisational and administrative activities in the day-to-day business of the EMBL IT Services. This will include the following key responsibilities:

  • Provide administrative and secretarial support, including the preparation of documents, briefing papers, presentations and reports

  • Handle travel arrangements and reimbursements

  • Organise meetings, external visits, workshops and events

  • Prepare and update on-line communication, media and related documentation

  • Invoice and payment tracking

  • Support the department’s international collaborations and projects in terms of communication and coordination

  • Support the efficient communication of the department with the institute’s leadership, stakeholders, users and suppliers

  • Perform additional tasks as required by the Head of IT

You have

As our ideal candidate you will be educated to degree level or equivalent, and possess excellent secretarial, administrative and organisational skills. You will be able to pay attention to detail, used to work towards challenging deadlines and able to complete multiple parallel tasks efficiently, in a timely manner and maintaining good humour. Equipped with strong interpersonal, verbal and written communication skills you will be able to interact with people in a friendly and professional manner. You are an excellent team player, should be service-minded, possess good judgment, respect confidentiality and are able to maintain effective working relationships in a multi-cultural environment. Excellent command of English and spoken and written knowledge of German are a must. Advanced skills in Microsoft Office, on-line research and communication are essential for this role.

You might also have

You might have previous relevant work experience and exposure to content marketing.

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. Remuneration comprises a competitive tax free salary and benefits from the German Social Security Scheme.

What else do I need to know

We are Europe’s flagship research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with 1600 employees from many nations operating across six sites, in Heidelberg (DE, headquarters), Barcelona (ES), Hinxton near Cambridge (UK), Hamburg (DE), Grenoble (FR) and Rome (IT). EMBL IT Services provide access to large-scale cutting-edge IT infrastructure and services using a flexible, innovative and user-centred approach empowering the EMBL community to reach their objectives.

Find out more about our team on

Ideal starting date would be as soon as possible.

Please apply via recruiter’s website.

Quote Reference: embl-HD01493