Laboratory Administrative Coordinator

Laboratory Administrative Coordinator

Howard Hughes Medical Institute (HHMI)

Boston, MA, United States

Job Description

Howard Hughes Medical Institute (HHMI) is a science philanthropy whose mission is to advance biomedical research and science education for the benefit of humanity.  We empower exceptional scientists and students to pursue fundamental questions about living systems, and work to share scientific discoveries with researchers, students, and science-curious individuals around the world.


We offer a unique opportunity to support a cutting-edge research laboratory at Brigham & Women’s Hospital/Harvard Medical School.  The selected candidate will work collaboratively with Dr. Stephen Elledge, a world-renowned researcher studying cancer biology, as well as with his team of 28 lab members including postdoctoral fellows, technicians and graduate students.  The laboratory is also a leader in the development of genetic technologies to aid in gene and drug discovery. This position involves working independently and proactively in providing direct support to the Investigator, overseeing a significant grants portfolio and interacting with multiple institutions with the goal of facilitating the group’s research efforts. 


Principal Responsibilities:


  • Provide administrative support to the Investigator
  • Oversee budgets from multiple funding sources and advise Investigator in best use of available support.  Participate in ordering of supplies, services and equipment.  Track and manage service contracts and repairs on laboratory equipment.
  • Maintain the Investigator’s calendar and make domestic and international travel arrangements
  • Ensure that deadlines for grant application submissions and progress reports are met. 
  • Assist with manuscript preparation and submission.  Review for grammar and adherence to publication policies.
  • Draft letters and correspondence
  • Process and track reimbursements from multiple sources for Investigator, laboratory members and visiting scientists
  • Work with researchers on visa and academic appointment issues
  • Manage lab meeting schedule
  • Prepare, track and monitor material transfer agreements and scientific protocols.
  • Keep laboratory website updated
  • Serve as a liaison between investigator and various administrative offices


Preferred Qualifications:


  • B.A./B.S. or A.S. and equivalent experience in research and/or academic environment
  • Strong writing and computer skills, including demonstrated proficiency with the Mac platform and Microsoft Office applications


HHMI is an EOE

Required Skills

Required Experience

Please apply via recruiter’s website.

Quote Reference: Howard Hughes Medical Institute (HHMI)-hhmi-006171-Elledge