Executive scientific coordinator (f/m/d)

Helmholtz Zentrum München - German Research Center for Environmental Health (HMGU)

Neuherberg (bei München), Germany

Work group:

Institute of Biological and Medical Imaging



Area of research:

Administrative staff



Starting date:

01.11.2019



Contract time limit:

31.10.2021



Job description:

As German Research Center for Environmental Health, Helmholtz Zentrum München pursues the goal of developing personalized medical approaches for the prevention and therapy of major common diseases such as diabetes mellitus, allergies and lung diseases. To achieve this, it investigates the interaction of genetics, environmental factors and lifestyle.


The Institute of Biological and Medical Imaging (IBMI) at the Helmholtz Zentrum München (HMGU) in Munich, Germany, and the Chair of Biological Imaging (CBI) at the Technical University of Munich (TUM) are an integrated, multi-disciplinary research structure and form the cornerstone of a rapidly expanding bioengineering ecosystem in Munich; including the Helmholtz Pioneer Campus and the Research Center TranslaTUM, which integrate bioengineering with metabolic disorders and oncology, respectively. IBMI scientists develop next-generation imaging and sensing methods to measure previously inaccessible properties of living systems, hence, catalyzing breakthroughs in biology and medicine. Comprising 11 inter-disciplinary laboratories and scientists from more than 25 countries, IBMI offers state-of-the-art infrastructure for innovative research and a perfect environment to accelerate your career.


Join our team and become part of our rich and dynamic research culture of enquiry and innovation. IBMI researchers come from the top ranks of physics, chemistry, engineering, and biomedicine and attract significant investment from national and international sources. Our scientists serve in international societies and conferences and are recipients of a multitude of top international and German awards, including the prestigious Gottfried Wilhelm Leibniz prize and several ERC awards. In addition to scientific excellence, IBMI promotes entrepreneurship, company spin-off activities, and collaborations with other top academic institutions and leading corporations in the photonics, pharmaceuticals and healthcare sectors.


To support the institute director Prof. Vasilis Ntziachristos, we now seek a highly qualified and motivated


Executive scientific coordinator (f/m/d)
2019/0381

The mission


The successful candidate will work closely with the institute director Prof. Ntziachristos, the executive management and administrative staff of IBMI, and central administrations of HMGU and TUM. She or he will provide comprehensive support to the institute director at the interface of administration and science. The offered position is crucial to free the IBMI scientific leadership from science administrative duties. With an exceptional level of responsibility and focus on efficient managerial processes, the executive scientific coordinator works seamlessly with the expert scientists and, hence, serves as token for the future success and societal impact of IBMI. In this position, you will act as a:


Communication expert with a proactive approach to communication and PR interfacing between the IBMI directorate and internal and external collaborators, stakeholders, and decision-makers.Organizational mastermind supporting the Institute Director in day-to-day business, incl. administration of schedule, travel and teaching activities; preparation of scientific events, meetings and conferences; preparation of  proposed resolutions for research-administrative issues; and information condensation.Scientific personal assistant representing the institute director at academic assemblies and supporting the institute director and IBMI executive management, e.g. by preparing scientific presentations and proofreading of scientific texts, reports and grant applications.Strategic thinker supporting IBMI’s long-term research agenda and positioning as a globally competitive center of bioengineering with significant impact to biological discovery and clinical translation.

Your profile


The successful applicant must have the following:


University degree in natural sciences, engineering, or business studiesA Ph.D. degree and additional business education/experience are considered a strong plusOutstanding leadership skills, work ethics, and intrinsic motivation Impeccable judgment and high personal/professional integrityAbility to motivate and inspire colleaguesStrong self-management skillsExcellent science development and science management acumenTeam player who thrives within multi-disciplinary teamsGreat networking ability and communication skillsExperience in rapidly changing and challenging environmentsExcellent command of German and English, both written and spoken

We offer you


a challenging and varied field of work and the freedom to develop new ideas the opportunity to get things movingextensive and goal-orientated professional development measuresa good work/life balance for which we offer assistance in the shape of:
flexible working hoursin-house health managementa nursery directly at the campus"Elder Care" concept as well as other consultation and support options

Munich, with its numerous lakes and its vicinity to the Alps, is considered to be one of the cities with the best quality of life worldwide. With its first-class universities and research institutes it offers an intellectually stimulating environment. 


Having been awarded the "Total E-Quality" seal we endorse a system of equal opportunities. In order to increase the proportion of women in management positions, we would be pleased to receive corresponding applications. Severely disabled candidates are given preference if they are of equal merit concerning the position in question.


Remuneration and benefits are in accordance with the collective agreement for the public service (TV EntgO Bund).

The position is (initially) limited to two years, the possibility of a longer-term perspective exists.


Curious? If you have further questions, simply contact Dr. Andreas Hillmair on 089 3187-2846, who will be happy to be of assistance.


We are looking forward to receiving your comprehensive online application including your letter of motivation, CV, and academic transcripts of records preferably in English.



Please apply via recruiter’s website.

Quote Reference: 2019/0381

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