European Molecular Biology Laboratory (EMBL)

Administrative Assistant

European Molecular Biology Laboratory (EMBL)

Heidelberg, Germany


About the team/job


As Administrative Assistant of the Core Facilities and Scientific Services Unit you will work closely with the Unit Administrator to support the organisational aspects of the department. We are looking to fiil a pert-time position offering 20 hours per week. 


Your role


You will be responsible for providing secretarial services, administrative and organisational support, including:



  • Supporting and back-up for the Administrator of the unit;

  • Making travel arrangements and taking care of internal and external reimbursements for unit

  • members;

  • Preparing correspondence, providing general secretarial services, including filing and

  • preparing shipments;

  • Helping with the organisational logistics of visiting scientists;

  • Providing support in organising meetings;

  • Establishing and maintaining efficient office procedures;

  • Perform any other duty that may be assigned by the Head of Unit.

You have


The post requires excellent secretarial, administrative and organisational skills, discretion and respect of confidentiality. The successful applicant will possess the ability to pay attention to detail while being able to effectively complete multiple parallel tasks with patience and good humour. You must be service-oriented, possess good judgment and the ability to maintain effective working relationships in a multi-cultural environment. The ideal candidate will have relevant education, training and work experience, preferably in an international or scientific environment. In addition to fluency in written and spoken English, a good working knowledge of German is required.
Appropriate IT skills with a sound working knowledge of commonly used office software are expected. Outstanding interpersonal skills are essential, with a demonstrated track record for performing well in a team environment, while having an independent, responsible and motivated attitude.


You might also have


Relevant work experience gained at international level and knowledge of further languages is advantageous. 


Why join us


EMBL is curiosity-driven, community-oriented and international. Competitive salary, a relaxed culture, ongoing professional development, an on-site nursery, canteen and library all make EMBL a great place to work. Our mission has us exploring life at all levels, and creating new ways to look at the world. Our reputation is built on scientific excellence and collaboration, and the projects we take on require all kinds of people and working styles, from big-picture creatives to patient detail-seekers.


What else you need to know


EMBL is a non-profit, intergovernmental organisation funded by 26 member states and two associate member states. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation.

Working for EMBL gives you an opportunity to apply your skills and energy for the greater good. If you’ve ever visited our campuses you’ll have experienced first-hand our friendly and collegial atmosphere. If you’ve worked with us, you’ll know we set the bar high and support one another in delivering excellent research that addresses major challenges in healthcare, agriculture and the environment.

What’s it like to work at EMBL? Hear what some of our staff have to say on our YouTube channel: https://www.youtube.com/watch?v=N5Ny9Tr2uaY

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

Interviews on site are planned for 23 July 2019.

Please apply via recruiter’s website.

Quote Reference: embl-HD01555

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