Administrative Assistant

Administrative Assistant

Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation's oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer's disease, cancer, lupus, Multiple Sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation's leaders in patents per scientist.

Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a commitment to diversity, equity, and inclusion. Successful candidates will demonstrate commitment to these values.

Benefits

We offer competitive salaries and comprehensive benefits including, medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, paid holidays, onsite cafe, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro and out of state. Learn more about our benefits here.

OMRF is an Equal Opportunity/Affirmative Action/Veterans Employer. All qualified applicants will receive consideration for employment without regard to gender, sexual orientation, gender identity, race, color, national origin, age, religion, disability, veteran status, or any other legally protected characteristic.



Responsibilities
Provide assistance and organization to multiple Principal Investigators (PIs). Manage grant submissions for NIH and other funding agencies. This includes budget preparation and assembly, copy editing, and review of application for compliance. Correspond with outside institutions and collaborators to gather information for joint applications and subsequent progress reports. Update and organize CVs and Bio sketches for PIs. Assist in organizing bibliographies and published paper collections, monitoring for Public Access compliance. Assist in drafting and/or editing letters, regulatory documents such as IRB or IACUC applications. Maintain strict confidentiality of salary and other sensitive information. Organize and maintain records of grant effort distribution and monthly accounting reports. Monitor and notify PIs of various deadlines for grant reporting and renewal, membership renewal, abstract, and meeting deadlines. Manage PI calendars. Manage travel arrangements and reimbursements. Assist with purchasing office equipment and supplies. Prepare materials for shipment, as needed. Process reimbursements to PIs and lab staff for meetings and other professional expenses. Assist with planning and arranging all aspects of visits for guest speakers, meetings and seminars as required for Department and PIs. Meet with Department Chair weekly, and with PIs as needed to review and coordinate workloads, deadlines, etc., and provide feedback regarding completion of major tasks, office operations and any issues.


Qualifications
High school diploma, GED, or equivalent and 3 years of clerical experience or combination of experience and education.Candidate must show strong initiative, be responsible, display high attention to detail, and be adaptable. Must be organized, deadline driven, efficient and able to produce high quality work while handling multiple tasks. Must have excellent oral and written communication skills. Familiarity with Windows, Word, PowerPoint and Excel are a must. Ability to work independently as well as collaboratively with a diverse group of people, personalities and cultures required. 


To apply, visit https://careers-omrf.icims.com/jobs/1531/administrative-assistant/job?in_iframe=1

OMRF’s excellence can only be fully realized by individuals who share our commitment to diversity, equity and inclusion. Successful candidates will demonstrate commitment to these values. OMRF is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to gender, sexual orientation, gender identity, race, color, national origin, age, religion, disability, veteran status or any other legally protected characteristic.



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