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Assistant to the Scientific Executive Director (f_m_x)

Employer
Helmholtz Association of German Research Centres
Location
Potsdam
Closing date
22 Jul 2024

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Discipline
Physics
Job Type
Project Manager
Employment - Hours
Full time
Duration
Permanent
Qualification
PhD
Sector
Academia

Job Details

Area of research:

Administrative staff


Job description:

The Helmholtz Centre Potsdam - GFZ German Research Centre for Geosciences is the national centre for research into the geosphere. With around 1,650 employees, we develop a sound understanding of systems and processes of the solid Earth as well as strategies and options for action to counter global change, understand natural hazards and sustainably secure energy and raw material requirements.

The following position in support of our Scientific Executive Director is currently available at the GFZ:  Reference Number 9566 Your responsibilities:
  • Organisation, coordination and implementation of administrative work processes and procedures as an integral member of the Assistance Team supporting the Scientific Executive Director of the GFZ
  • Office management, planning and organisation of internal and external business meetings, events, telephone and video conferences
  • Active support work with the preparation of GFZ committee meetings and other governance activities with national and international participants
  • Handling of all spoken and written communication and correspondence with internal staff members and external partners and contact persons in both German (C1) and English (B2)
  • Preparation and follow-up of board meetings and events (including the preparation of meeting minutes)
  • Planning and organisation of national and international business trips for the Scientific Executive Director
Your qualifications:
  • Qualification as foreign language secretary (f_m_x) or similar, i.e. commercial or administrative training with proven written and oral secretarial and office work (proof of English language skills B2 level required)
  • Professional experience in executive assistance or comparable desired
  • Proficient handling of MS Office applications (Word, Excel, PowerPoint, Outlook, SAP) and Adobe tools
  • Highly motivated and confident manner, strong organisational and communication skills as well as willingness to work in a team
  • Independent, service-oriented and result-oriented work approach, high flexibility, ability to work effectively under pressure, self-starter and quick learner
  • Pronounced integrity and discretion in dealing with information and contact persons at all levels
Start date: As soon as possible
Fixed-term: 2 years with the option of a permanent contract
Salary: The position is classed as salary group 8 according to “TVöD Bund (Tarifgebiet Ost)”. The salary group is determined on the basis of the Collective Wage Agreement and the respective personal qualifications.
Working hours: Full-time (currently 39 h/week); The position is generally suitable for part-time work.
Place of work: Potsdam What we offer:
  • Ambitious and varied tasks in a dynamic and international research environment
  • State-of-the-art equipment
  • Public service benefits
  • Extensive training opportunities
  • Flexible working hours and conditions
  • Support with finding a good work-life balance offered by benefit@work
  • Institute day-care centre on site
  • Working at the Albert Einstein science park on the Telegrafenberg in Potsdam
  • Work place within walking distance of Potsdam main train station, or just a short ride on the shuttle bus
Have we piqued your interest?If so, we look forward to receiving your application by 22nd July 2024. Please use our online application form only.

Diversity and equal opportunities are integral components of our human resources policy. The GFZ actively promotes diversity and explicitly welcomes applications from all qualified individuals, regardless of ethnic and social origin, nationality, gender, sexual orientation and identity, religion/belief, age and physical characteristics. Anyone who has been recognised as severely disabled, will be given preferential consideration in the event of equal suitability and qualification in accordance with the provisions of the German Social Code IX. If you have any questions, please contact our Representative Body for Employees with Disabilities at sbv[at]gfz-potsdam.de, who will be happy to assist you in the further application process. In case of further queries regarding gender equality, please do not hesitate to contact our Equal Opportunities Officer at gba[at]gfz-potsdam.de.

Your personal data will be processed for the purpose of conducting the selection procedure on the basis of Art. 6 para. 1 b, Art. 88 GDPR in conjunction with Art. 26 of the Data Protection Act for the State of Brandenburg. After completion of the procedure, application documents will be deleted in compliance with data protection regulations.

In case of any further queries relating to the field of activity, please contact Mary Teresa Lavin-Zimmer either via email at mary-teresa.lavin-zimmer@gfz-potsdam.de or phone +49 (0)331-6264. If you have any general questions about the application process, please contact our recruiting team at our phone number +49 (0) 331-6264-28787.

This research center is part of the Helmholtz Association of German Research Centers. With more than 42,000 employees and an annual budget of over € 5 billion, the Helmholtz Association is Germany's largest scientific organisation.

Company

The Helmholtz Association contributes to solving major challenges to assure the future of our society. With more than 39,000 people on staff in 18 national research centres, the Helmholtz Association is Germany’s largest scientific organization. The name Helmholtz stands for concerted research in which networks form the key principle behind inquiring thought and action. Concerted research is efficient and flexible.

The profile of the Helmholtz Association

The Helmholtz Association performs cutting-edge research which contributes substantially to solving the grand challenges of science, society and industry. To succeed in meeting these responsibilities, Helmholtz concentrates its work in six research fields: Energy, Earth and Environment, Health, Key Technologies, Matter, as well as Aeronautics, Space and Transport. Within each of these fields, research programs are developed by our scientists and regularly evaluated by renowned international experts. Their evaluation forms the basis for the programme-oriented funding that is allocated to Helmholtz research. Within the six research fields, Helmholtz scientists cooperate with each other and with external partners – working across disciplinary, organizational and national borders.

Promoting young academics

Helmholtz scientists, a high-performance infrastructure and modern and efficient research management are the ingredients to the Helmholtz Association‘s success and global impact.
Promoting young researchers is a major priority for the Helmholtz Association. Its qualification schemes for young researchers are geared mainly towards PhD students, postdocs and young managers. The Helmholtz Association has set high standards for its talent management. Its strategy begins with targeted recruitment of highly qualified staff at all levels, followed by comprehensive support aimed at further developing their potential. Ensuring equal opportunities is an essential element in all talent management activities undertaken by the Helmholtz Association.

The Helmholtz Graduate Schools and Research Schools at almost all Helmholtz Centres provide doctoral students with the general and specific skills and training they need, as well as ample opportunity to network with other working groups. The period following a doctorate is decisive in determining the direction and success of a scientific career. For this reason, we are about to establish Career Centers for postdoctoral researchers in the Helmholtz centres and a mentoring programme for especially gifted PostDocs in order to foster career orientation. This equips young researchers with the skills they need to go on to head a Helmholtz Young Investigators Group, for example. As a Young Investigator Group leader, junior scientists can independently set up their own group to conduct research in their specialist field.

Within its talent management strategy, the Helmholtz Association pays special attention to the increased recruitment of talented female scientists both from Germany and abroad. To this end, there are currently two funding programs supporting this policy Funding of first-time appointments of excellent women scientists (W2/W3)’ and ‘Funding to recruit top-level international women scientists (W3)’.

The increasing complexity of the content, structures and framework conditions of scientific work today requires researchers to organise their projects, their employees and, of course, themselves in a highly professional and effective way. In response to these demands, we have set up the Helmholtz Management Academy to provide junior leaders in science with professional management training. Furthermore, the Helmholtz network provides a platform for the alumni of the Helmholtz Management Academy and Mentoring programme to come together and share their experiences of leadership, career development and lifelong learning.

Company info
Location
Berlin
Berlin
10178
DE

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