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Head of Finance and Administrative Office (FAMO) (d/m/w)

Helmholtz Association of German Research Centres
Closing date
17 Mar 2024

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Job Type
Employment - Hours
Full time

Job Details

Area of research:

Executive posts

Starting date:


Job description:

The international accelerator center FAIR (Facility for Antiproton and Ion Research), one of the largest research projects worldwide, is currently being built in Darmstadt. FAIR is under construction at the existing research center GSI Helmholtzzentrum für Schwerionenforschung. At FAIR, matter that usually only exists in the depth of space will be produced and studied in the laboratory, in order to gain new insights into the evolution of the universe and the structure of matter. FAIR offers the opportunity to work in this international environment with a team that is dedicated to doing world-class science every day.


For the divisions „FAIR Site & Buildings“ (FSB) we are looking as soon as possible for a:


Head of Finance and Administrative Office (FAMO) (all genders)

Posting ID: 24.20-773000



Your tasks:

  • Functional management of FSB FAMO with the following four teams and areas of responsibility:
  • Team-1 FSB Controlling / RM Finance / Total Cost Overviews / Auditing
    • Cost controlling, taking into account all cost-relevant processes
    • Creating total cost overviews on the basis of transparent data models
    • Participation in project risk management
  • Team-2 Personnel planning and scheduling / contract management Cost group 710
    • Control of personnel deployment planning according to existing contracts
    • Coordinating the correct invoicing of service providers (KG710)
    • Ensuring partnership-based dealings with all project participants
  • Team-3 Reporting / externally to the funding body / to internal departments
    • Bundling the existing sub-reports for the respective stakeholders
    • Permanent optimization of the reporting system
  • Team-4 Management Process provision / control of communication and QA
    • Further development of the internal process organization
    • Provision and updating of SW tools, project manuals
    • Coordination of document management for the FAIR construction project
  • Coaching and mentoring as well as operational planning and management for targeted project implementation by all parties involved
  • Identification, documentation and development of strategies, methods and standards for project work and ensuring implementation in the FSB department


Your profile:

  • Successfully completed university studies in the field of business administration or economics or a comparable qualification
  • Several years of experience in the implementation of complex large-scale construction projects
  • Competence and several years of professional experience in leading high-performance teams
  • Organizational skills, structured way of working and self-management skills
  • Competence and experience in the administration and use of PM software
  • Experience in budget planning and control as well as cost management
  • Ability to work under pressure, confident demeanor, flexibility and very good time management skills
  • Very good written and spoken German and English skills are required


We offer an interesting and varied position in an internationally renowned research institute. The position is unlimited. The salary is based on the German civil service employees (Tarifvertrag für den öffentlichen Dienst - TVöD (Bund)).


FAIR promotes the professional development of women and welcomes women who feel particularly addressed by this advertisement.


Qualified applicants with a disability will be given preference.


For further information, please contact Michael Ossendorf (Michael.Ossendorf(at)


For more information about FAIR and GSI, please visit  and


If you consider the described field of activity as a personal challenge and are interested in working in an extraordinary international, strongly technical environment, please send your complete application documents including your salary expectations and your earliest possible starting date, quoting the reference number 24.20-773000, by 15.03.2024 at the latest:



Preferably via the online portal on our careers page,







c/o GSI Helmholtzzentrum für Schwerionenforschung GmbH

Abteilung Personal

Planckstraße 1

64291 Darmstadt




This research center is part of the Helmholtz Association of German Research Centers. With more than 42,000 employees and an annual budget of over € 5 billion, the Helmholtz Association is Germany's largest scientific organisation.


The Helmholtz Association contributes to solving major challenges to assure the future of our society. With more than 39,000 people on staff in 18 national research centres, the Helmholtz Association is Germany’s largest scientific organization. The name Helmholtz stands for concerted research in which networks form the key principle behind inquiring thought and action. Concerted research is efficient and flexible.

The profile of the Helmholtz Association

The Helmholtz Association performs cutting-edge research which contributes substantially to solving the grand challenges of science, society and industry. To succeed in meeting these responsibilities, Helmholtz concentrates its work in six research fields: Energy, Earth and Environment, Health, Key Technologies, Matter, as well as Aeronautics, Space and Transport. Within each of these fields, research programs are developed by our scientists and regularly evaluated by renowned international experts. Their evaluation forms the basis for the programme-oriented funding that is allocated to Helmholtz research. Within the six research fields, Helmholtz scientists cooperate with each other and with external partners – working across disciplinary, organizational and national borders.

Promoting young academics

Helmholtz scientists, a high-performance infrastructure and modern and efficient research management are the ingredients to the Helmholtz Association‘s success and global impact.
Promoting young researchers is a major priority for the Helmholtz Association. Its qualification schemes for young researchers are geared mainly towards PhD students, postdocs and young managers. The Helmholtz Association has set high standards for its talent management. Its strategy begins with targeted recruitment of highly qualified staff at all levels, followed by comprehensive support aimed at further developing their potential. Ensuring equal opportunities is an essential element in all talent management activities undertaken by the Helmholtz Association.

The Helmholtz Graduate Schools and Research Schools at almost all Helmholtz Centres provide doctoral students with the general and specific skills and training they need, as well as ample opportunity to network with other working groups. The period following a doctorate is decisive in determining the direction and success of a scientific career. For this reason, we are about to establish Career Centers for postdoctoral researchers in the Helmholtz centres and a mentoring programme for especially gifted PostDocs in order to foster career orientation. This equips young researchers with the skills they need to go on to head a Helmholtz Young Investigators Group, for example. As a Young Investigator Group leader, junior scientists can independently set up their own group to conduct research in their specialist field.

Within its talent management strategy, the Helmholtz Association pays special attention to the increased recruitment of talented female scientists both from Germany and abroad. To this end, there are currently two funding programs supporting this policy Funding of first-time appointments of excellent women scientists (W2/W3)’ and ‘Funding to recruit top-level international women scientists (W3)’.

The increasing complexity of the content, structures and framework conditions of scientific work today requires researchers to organise their projects, their employees and, of course, themselves in a highly professional and effective way. In response to these demands, we have set up the Helmholtz Management Academy to provide junior leaders in science with professional management training. Furthermore, the Helmholtz network provides a platform for the alumni of the Helmholtz Management Academy and Mentoring programme to come together and share their experiences of leadership, career development and lifelong learning.

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